Planning a wedding is a thrilling experience. Bonding moments spent deciding themes with your better half, unforgettable moments picking the dress and memorable cake tastings all contribute to the budget. Other than these, the alcohol you plan to serve during your reception is one of the most expensive aspects of the day. Here are some creative ways to save money on alcohol without compromising guest satisfaction.
Book an All-Inclusive Venue
When researching potential venues to hold your reception, opt for those that offer all-inclusive deals. These packages typically outline the number of drinks each guest will be given. Although 79% of couples prefer an open bar, these all-inclusive plans offer a limited bar option instead to keep costs predictable.
Remember to read the contract’s details to understand what’s included in the package. Most wedding venues have established relationships with suppliers, enabling them to secure lower prices, so don’t hesitate to negotiate or request upgrades. You’ll be surprised to know how many venues are willing to work within your budget to secure business.
Forgo the Open Bar
Consider alternatives that allow your guests to enjoy themselves without breaking the bank. Options include:
- A semi-open bar offering a limited selection of complimentary drinks while charging for premium spirits.
- A cash bar where guests pay for their beverages.
- Setting a cap on the bar tab.
Whichever approach you prefer, ensure your guests have plenty of options, but you still have control over the total alcohol expenditure.
Try a Drink Ticket System
This budget-saving approach involves giving attendees a specific number of tickets, which they then exchange for drinks of their choice. Once they’re used up, they have the option to purchase additional beverages if they want.
The drink ticket system helps you:
- Limit your total alcohol spending.
- Guarantee everyone gets a few complimentary drinks.
- Control excessive consumption that might instigate rowdy behavior.
Happy Hour Then Cash Bar
Quite close to the drink ticket method is the hybrid system that combines the best of an open and a cash bar. You start with a “happy hour,” serving complimentary beverages for a specified period. After the set time elapses, switch to a cash-only system. This approach enables you to provide free alcohol without the expense of an all-night open bar.
Have a BYOB Wedding
Did you know it costs well over $3,000 to buy alcohol for a reception party of about 100? Telling guests to “bring your own booze” can dramatically reduce your alcohol budget. First, ask the venue’s management whether they have packages permitting clients to bring their own alcohol.
If BYOB is allowed, clearly inform guests about your policy in your invitations. Provide guidelines on what to bring and suggest quantities to add more structure. You could also assign different types of alcohol to separate groups of guests, ensuring everyone enjoys their preferred drink.
This strategy works best for small weddings with close family and friends only. Some guests may not like the idea of buying their own alcohol, especially if they’re not that close with the bride or groom.
However, this idea can be a lot of fun for couples who have friends who like to make their own cocktails. They can play bartender for the night and have some friendly competition to see who makes the best drink.
Buy in Bulk
Buying items in large quantities helps you stay within budget when planning a wedding. Many retailers discount large orders. Some even have wedding-specific packages that can be tailored to your budget and preferences.
Give preference to local producers and suppliers, as they often have lower overhead costs than big, global brands. This translates to better prices for you. You’ll support the local businesses while contributing to environmental conservation by minimizing emissions from long-distance transport.
Research wineries, breweries, and distilleries near your reception venue and reach out to express your interest. Who knows — they might even offer to create a custom brew or blend to compliment your theme, infusing personality into your special occasion.
Ask the vendor if they accept returns of unopened bottles, but don’t worry about any alcohol you have left over. You can store spirits and wines for future celebrations, enjoy them at home after your honeymoon, or gift them to your wedding party as appreciation. Hold a post-ceremony brunch the following day and serve leftover cocktails with leftover food repurposed into bites and snacks.
Limit the Staff
The number of bartenders and service people you hire also contribute to the overall alcohol expenses. Instead of four bartenders, opt for two or one skilled professionals and utilize easy-pour systems for wine and beer. Set up separate stations for self-serve drinks like water, lemonade and soda.
If you’re working with a caterer, inquire whether they have an in-house bartender you can use as part of your package. Better yet, peruse the guest list and see if there’s anyone in there with mixologist skills. Request them to help out and propose a token of gratuity.
Hiring friends and family is significantly cheaper than outsourcing a professional. If you’re lucky, the person you ask may offer to bartend as their wedding gift, further decreasing your alcohol spend. However, let your expectations be known and maintain professionalism when discussing wedding-related issues.
By reducing the staff you hire, you reduce labor costs and naturally slow down the rate at which alcohol is served. This helps manage consumption, ultimately saving you money.
Hold the Reception During the Day
Daytime weddings are a cost-effective alternative to evening receptions. People tend to drink less during the day compared to night-time events, which results in lower alcohol expenses. Brunch weddings or lunch receptions are viable options.
For outdoor weddings, the daytime inspires a natural aesthetic that requires less decor and lighting to pop. This enables you to allocate more of your budget to serving alcohol.
Toast Without the Splurge
Your wedding reception marks the end of your perfect day. It’s about celebrating the joy of your union with your closest friends and family. If you’re on a budget, these practical tips will allow you to provide a memorable and enjoyable celebration for all who attend while reducing the overall alcohol spending. At the end of the day, it’s your special day, so be proud of your choices!
